Privacy Policy

Last updated: January 6, 2026

1. Introduction

SayMail ("we", "us", or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your data.

By using SayMail, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

We collect the following types of information:

Account Information

Name and email address (via Clerk authentication)
Profile information you provide (education, career goals)

Content You Create

Voice recordings (temporarily processed for transcription)
Text input and message drafts
Contact information you add or discover

Usage Data

Features you use and actions you take
Timestamps and session information
Device and browser information

3. How We Use Your Information

We use your information to:

Provide the Service, including generating email scaffolds from your input
Personalize drafts based on your profile information
Process voice recordings into text transcriptions
Create email drafts in your Gmail inbox (when authorized)
Improve the Service and develop new features
Send service-related communications (account updates, security alerts)
Respond to your support requests

4. Gmail Data Usage

SayMail requests access to your Gmail account to create email drafts on your behalf. This section explains exactly how we use this access:

What We Do

Use the Gmail API solely to create draft emails in your Gmail inbox
Create drafts only when you explicitly click "Create Gmail Draft"

What We Do NOT Do

We do NOT read your existing emails
We do NOT store or analyze your email content
We do NOT share your Gmail data with any third parties
We do NOT use your Gmail data for advertising purposes
We do NOT access your contacts, calendar, or other Google services

Revoking Access

You can revoke SayMail's access to your Gmail at any time by visiting your Google Account permissions page and removing SayMail from your connected apps.

5. Data Sharing

We do NOT sell your personal data to third parties.

We share data only with service providers who help us operate the Service:

Clerk: User authentication
OpenAI: Voice transcription processing
Anthropic: AI-powered content processing
Supabase: Database hosting
Vercel: Application hosting

These providers process data on our behalf and are contractually obligated to protect your data. They do not use your data for their own purposes.

6. Data Retention

Account data: Retained while your account is active
Voice recordings: Processed for transcription and not stored permanently
Message drafts: Retained until you delete them or your account
Contacts: Retained until you delete them or your account
Usage data: Retained for up to 12 months for analytics

7. Your Rights

You have the right to:

Access: Request a copy of your personal data
Delete: Delete your account and associated data
Export: Export your data in a portable format
Correct: Update inaccurate information
Revoke: Disconnect third-party integrations (like Gmail)

To exercise these rights, contact us at support@saymail.app.

8. Security

We implement industry-standard security measures to protect your data:

Encrypted data transmission (HTTPS/TLS)
Secure authentication via Clerk
Regular security reviews and updates
Limited employee access to user data

9. Children's Privacy

SayMail is not intended for users under 18 years of age. We do not knowingly collect personal information from children. If you believe a child has provided us with personal data, please contact us and we will delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on the Service or sending you an email. The "Last updated" date at the top of this page indicates when the policy was last revised.

11. Contact

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: support@saymail.app